Harnessing the Power of Project Management Apps
Project management apps are proof that coordinating tasks remotely doesn’t have to be difficult. Platforms like Asana, Monday, Trello, etc. give managers and their team members everything they need to efficiently and effectively track projects and deliver quality output within their set deadlines.
So, how do project management apps make things better? Let me count the ways:
1. The Best Laid Plans
There’s a saying that goes, “When you fail to plan, you plan to fail.” Case in point, a clearly and carefully laid out strategy enables an organization to more easily achieve their goals. Without one, you’re basically up a creek without a paddle.
Planning is essential when it comes to organizing projects, regardless of scale or scope. Project management apps make planning and execution much easier by streamlining communication and keeping everyone in the loop. It also makes it a breeze for all team members to access the resources and assets that they need for any given task.
2. Teamwork Makes the Dream Work
Collaborating remotely poses several challenges, such as differing timezones and gaps in communication. Project management apps bridge this gap by consolidating all the resources that your team needs into one convenient platform. This makes it easier to get everyone on the same page.
3. Delegation Nation
Every manager worth their salt knows the value of effective task delegation.
Project management apps streamline this process by giving your leaders an accurate overview of each team member’s workload, letting them know who can take on additional work should the need arise.
4. Sharing is Caring
Often, one of the main reasons a task or project is put on hold is because of missing or incomplete assets or resources. This can be caused by a number of factors, chief of which is simply a lack of access to the proper channels.
Fortunately, project management apps function as a powerful tool for sharing the assets necessary to complete any given task. This should help eliminate bottlenecks caused by an inefficient database, enabling your team to finish their deliverables as quickly as possible.
5. Low Risk, High Reward
Managers are expected to identify and mitigate risks, and an excellent way to do that is through the use of project management apps. These platforms serve as effective tools for recognizing issues, such as potential and actual bottlenecks, and coming up with solutions that address these problems.
Project management software also offers significant improvements to a team’s efficiency as they enable managers to allocate or reallocate any or all of their resources should the situation require it, all from one convenient dashboard.
6. Mind the Money
Ask any manager and they’ll agree that resource management is the key to an organization’s efficiency and productivity. Unfortunately, each project has the potential for scope creep, which occurs when unforeseen or uncontrolled growth impacts a project after it has already begun.
Scope creep can lead to wasted resources, dissatisfied team members, and missed deadlines. Fortunately, project management apps give managers a convenient and intuitive overview of all aspects of a project—from the allotted budget to all of the available resources. This allows managers the opportunity to detect scope creep even before it begins and provides them with enough maneuverability to prevent it from happening in the first place.
So, which project management app do you use for your organization? Personally, we like to use Asana.
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