Discover the power of virtual assistants—
your key to more closings and less paperwork.
Are you drowning in paperwork when you should be closing deals?
Are you frustrated by
the hours spent on administrative tasks instead of interacting
with clients?
Are you tired of juggling scheduling, emails, and follow-ups that keep you from the real work of selling homes?
We understand the unique pressures of the real estate industry. Like you, many agents we've worked with felt overwhelmed until they found the right support.
Our virtual assistants are specially trained for
real estate tasks, offering more than basic support—
they optimize how you work.
With over 13 years working alongside real estate professionals, we've honed our services to specifically address your industry's challenges.
This solution is tailor-made for real estate agents who want to maximize their efficiency and focus on what they do best—selling homes.
FEATURES
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Comprehensive Administrative Support
Calendar, Inbox, and Scheduling Management: Organize calendars, manage emails, and schedule appointments efficiently.
Report Preparation:
Compile detailed reports from various platforms using Excel to track progress and analytics.
Real Estate Management:
Handle showings, schedule listings, and keep your CRM up-to-date.
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Dynamic Real Estate Marketing
Online Listing Management:
Oversee listings on Zillow, Realtor, and Trulia to maximize exposure.
Digital Presence Management:
Maintain and update your real estate website and blog.
Social Media Coordination:
Manage and monitor real estate-focused social media platforms, including Active Rain and Trulia.
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Effective Lean Generation and Follow Up
Email Campaign Management:
Execute targeted email campaigns for ongoing lead nurturing.
Direct Outreach:
Make calls to previously interested leads to generate new opportunities.
Relationship Building:
Develop strong connections with leads, guiding them through the buying or selling process.
Streamlined Transaction Coordination
Escrow and Closing Management:
Oversee the escrow process, including preparation for closings.
Coordination of Transactional Elements:
Facilitate interactions with title/escrow services, lenders, and appraisers.
Documentation Oversight:
Ensure all necessary documents are accurately collected and submitted for transactions.
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Proactive Inside Sales
and Prospecting
Lead Engagement:
Warm and cold call expired and FSBO listings using platforms like Vulcan 7/RedX.
Lead Assessment and Follow-Up: Evaluate potential leads for viability, add listings, and maintain consistent communication on platforms like Realtor, Zillow, and Trulia.
Comprehensive Administrative Support
Proactive Inside Sales
and Prospecting
Dynamic Real Estate Marketing
Effective Lean Generation and Follow Up
Streamlined Transaction Coordination
Many agents try to handle everything themselves or hire
in-house staff, which leads to increased costs and management challenges. Others turn to generic administrative services that lack real estate-specific expertise, resulting in miscommunication and unmet expectations.
While traditional solutions offer temporary fixes, they don’t address the unique needs of real estate agents effectively.
Our virtual assistants are not only administrative experts but are also trained specifically in real estate support, making them the perfect extension of your on-the-ground team.
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Swamped with calls and
drowning in paperwork.
Engaging with clients and strategizing for growth.
Our virtual assistants handle everything from
call scheduling, email management, client follow-ups, to paperwork and transaction coordination, freeing you to
focus on closing deals and generating revenue.
BENEFITS
Increased Operational Efficiency:
Virtual assistants handle the repetitive and time-consuming tasks, enabling real estate agents to optimize their day-to-day operations and reduce time spent on administrative duties.
Enhanced Client Relationships:
With more time available, agents can focus on building stronger, more personal connections with clients, which is crucial for client retention and referrals in the competitive real estate market.
Improved Response Times:
Quick and professional responses to client inquiries and concerns are facilitated by dedicated support, significantly enhancing client satisfaction and engagement.
Cost-Effective Scaling:
Outsourcing to virtual assistants allows for flexible scaling of operations without the significant overhead associated with hiring full-time, in-house staff.
Increased Market Presence:
Consistent and effective management of online listings, social media, and marketing campaigns ensures that properties get maximum visibility, attracting more potential buyers and sellers.
Streamlined Sales Processes:
From lead generation to closing deals, every step of the sales process is managed more efficiently, reducing the cycle time of sales and increasing the number of successful transactions
Hear What Entrepreneurs Like Yourself Have To Say About
Top Virtual Assistants
Our Commitment
to Your Success
At Top VA, we are dedicated to providing exceptional business support services tailored to the unique needs of real estate professionals. We understand the importance of having the right support to help you achieve your goals, and we stand by the quality and effectiveness of our services.
Our 30-Day
Satisfaction Guarantee
Your Satisfaction is Our Priority:
If, for any reason, you are not completely satisfied with the level of support and value provided within the first 30 days, we will match you with another VA who better suits your specific needs and preferences, at no additional cost.
Ready to Enhance Your
Real Estate Business?